**Effective Date:** 31st August 2025
**Last Updated:** 31st August 2025
## Introduction
Ilkley Cycling Club ("we," "our," or "us") operates the Ilkley Cycling Club iOS mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.
By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.
## Information We Collect
### Personal Information
We collect the following personal information that you provide directly to us:
**Email Address**
- **Purpose:** Authentication, and login
- **Usage:** Required to access App features and participate in club rides
- **Storage:** Securely stored in our club database system
**User Account Information**
- **Purpose:** User identification and ride management
- **Usage:** Tracks ride participation, ride creation, and membership status
- **Storage:** Associated with your account for club functionality
### Location Information
**Precise Location (Optional)**
- **Purpose:** Weather forecasting for ride meeting points
- **Usage:** Requested only when viewing weather information for rides
- **Processing:** Sent to Apple's WeatherKit service for weather data
- **Storage:** Not stored or linked to your user account
- **User Control:** You may deny location access; App remains fully functional
### Automatically Collected Information
**App Usage Data**
- **Collection Method:** Apple's App Store Connect analytics system
- **User Control:** Can be disabled via "Share iPhone Analytics" in device settings
- **Purpose:** App performance monitoring and crash reporting
- **Data Type:** Session duration, app crashes, device information (collected by Apple)
## How We Use Your Information
We use the collected information for the following purposes:
### App Functionality
- User authentication
- Enabling ride participation and creation
- Providing ride-specific weather forecasts
### Communication
- Technical notifications about rides you've joined
- App functionality related to your account
- **Note:** We do not use your email for marketing communications
## Information Sharing and Disclosure
### We Do Not Share Your Personal Information With:
- Third-party advertising companies
- Marketing or analytics companies
- Social media platforms
- Data brokers or other commercial entities
### Limited Sharing for Core Functionality:
**Apple Services (WeatherKit)**
- Location data (when permitted) is sent to Apple's WeatherKit for weather forecasts
- No personal identification information is shared
- Governed by Apple's privacy policies
**Club Administration**
- Ride participation data may be visible to ride leaders, other riders, and club administrators
- Used solely for ride management and safety purposes
## Data Security
We implement appropriate technical and organisational security measures to protect your personal information:
- **Encrypted Data Transmission:** All data sent between the App and our servers uses secure protocols
- **Secure Authentication:** User accounts protected by secure login systems
- **Access Controls:** Limited access to personal data within club systems
- **Data Minimisation:** We collect only information necessary for App functionality
## Your Privacy Rights
### Access and Control
- **Account Access:** View your account information within the App
- **Location Control:** Grant or deny location access at any time via iOS settings
- **Data Deletion:** Contact us to request account and data deletion
### iOS Privacy Controls
- **Location Services:** Control location access via iOS Settings → Privacy → Location Services
- **Analytics Sharing:** Control Apple's analytics collection via iOS Settings → Privacy & Security → Analytics & Improvements
## Data Retention
- **Account Data:** Retained while your account is active and for legitimate club administration purposes
- **Location Data:** Not retained (used only for real-time weather requests)
- **Usage Analytics:** Managed by Apple according to their retention policies
## Children's Privacy
The App is designed for cycling club members and is not directed to children under 13. We do not knowingly collect personal information from children under 13 without verifiable parental consent.
## International Data Transfers
Your information may be processed and stored on servers located outside your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
## Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify users of any material changes by:
- Posting the updated Privacy Policy in the App
- Updating the "Last Updated" date
- Providing notice through the App interface for significant changes
## Third-Party Services
The App integrates with the following third-party services:
**Apple WeatherKit**
- **Purpose:** Weather forecasting for rides
- **Data Shared:** Location coordinates (when permitted)
- **Privacy Policy:** [Apple's Privacy Policy](https://www.apple.com/privacy/)
**App Store Connect Analytics**
- **Purpose:** App performance and crash reporting
- **Data Collection:** Managed by Apple
- **User Control:** iOS Analytics settings
## Contact Information
If you have questions about this Privacy Policy or our data practices, please contact us:
**Ilkley Cycling Club**
Email: communications@ilkleycyclingclub.org.uk
Website: https://ilkley.cc
For technical issues with the App, please contact: communications@ilkleycyclingclub.org.uk
## Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA), our legal basis for collecting and using the personal information described in this Privacy Policy depends on the information we collect and the specific context:
- **Performance of Contract:** Account creation and ride management
- **Legitimate Interests:** App functionality and security measures
- **Consent:** Location data for weather services (can be withdrawn at any time)
## Your GDPR Rights
If you are in the EEA, you have the following rights:
- **Access:** Request access to your personal data
- **Rectification:** Request correction of inaccurate data
- **Erasure:** Request deletion of your personal data
- **Portability:** Request transfer of your data
- **Objection:** Object to processing of your personal data
- **Restriction:** Request restriction of processing
To exercise these rights, please contact us using the information provided above.
---
**This Privacy Policy is effective as of 31st August 2025 and applies to all users of the Ilkley Cycling Club iOS App.**